Cost and Requirements:

• The current total cost per registrant is: $160.00
• Early-Bird Registration Cost: $160.00 (October 1-7)
• Standard Registration Cost: $175 (October 8 - December 15)
• Late Registration Cost: $200 (December 16 - Weekend Date)
• The hosting facility may have optional activities and concessions at an additional cost.
• The MidWinter Advance may have optional merchandise available during the weekend at an additional cost.
• All youth must fall between the following: 6th grade to Post-Graduate.
• Due to limited space at our hosting facility we are unable to accommodate children of registrants.

Securing space for your group:

• Securing reservations for your group is as simple as filling out our online Pre-Registration form and paying your deposit.
• Upon receipt, we will send you an email confirming your group's registration. (You can always contact the Registrar, directly, through our online web form.)
• Group pre-registration and receipt of deposit are required to secure spaces for your group.

Registration:

• A $75.00 per registrant deposit is required to hold each spot.
• Weekend reservations are not confirmed until the deposit is received.
• Your group's Male/Female grade-level breakdowns are due 3 (three) weeks prior to your weekend (For MWA Weekend 1: 01/06/2023).
• Failure to provide grade-level breakdown within timeframe may incur additional costs.
• Signed 2023 Registration forms are due upon arrival, at check-in.

Cancellations:

• The MidWinter Advance makes commitments to our hosting facility based on your committed number. Please notify us of any changes to your group's registration as soon as possible!
• Additions to your final count can usually be accommodated, but are handled on a first come, first serve basis.
• Subtractions to your final count are NON-REFUNDABLE.
• Deposits are NON-REFUNDABLE.

Final Payment:

• Final payments will be calculated by the number of confirmed spots registered minus the deposits received.
• Your final balance and due date will be communicated by the Registrar

Check-In:

• Check-In begins at 7:00pm on the Friday of your scheduled weekend.
• Your final payment and ALL SIGNED Registration forms are due at this time.
Failure to provide a legally signed 2023 Registration form will result in the registrant being turned away.

Payment Details:

• Credit card payments are accepted, but are subject to a processing fee.
• Please indicate this payment type on the Pre-Registration form.
• Payment must be made for the entire group; not individual registrants.
• If paying by check, ONE check should be written for your group; do not mail individual checks from registrants.
  • Please make your check out to: MidWinter Advance
• Our Registrar will contact you regarding your balance, due date, and payment selection.

Dismissal for Incident:

• All participants are required to follow the conduct guidelines of the MidWinter Advance and hosting facility.
• All financial burdens of a participant dismissed from the weekend rest solely upon his/her group. No refunds will be given in such circumstances.

Liability Insurance:

• Every group is required to provide proof of liability insurance sufficient to cover any injuries incurred by its participants.
• The MidWinter Advance is not financially responsible for any physical injuries received while attending the weekend.