Registration Policy

Cost and Requirements:

  • The current total cost per registrant is:
    • Early Bird Cost: $165 (5/19 - 7/31)
    • Standard Registration Cost: $180.00 (8/1 - 11/30)
    • Late Registration Cost: $200 (12/1 - Weekend Date)
  • The hosting facility may have optional activities and concessions at an additional cost.
  • The MidWinter Advance may have optional merchandise available during the weekend at an additional cost.

Securing space for your group:

  • Securing reservations for your group is as simple as filling out our online Pre-Registration form and paying your deposit.
    • All youth must fall between the following: 6th grade to Post-Graduate.
    • Due to limited space at our hosting facility we are unable to accommodate children of registrants.
  • Upon receipt, we will send you an email confirming your group's registration. (You can always contact the Registrar, directly, through our online web form.)
  • Group pre-registration and receipt of deposit are required to secure spaces for your group.


  • A $75.00* per registrant deposit is required to hold each spot.
    • *Deposits are NON-REFUNDABLE.
  • Weekend reservations are not confirmed until the deposit is received.
  • Your group's Male/Female grade-level breakdowns are due 3 (three) weeks prior to your weekend.
    • Failure to provide grade-level breakdown within timeframe may incur additional costs.
  • Signed 2025 Registration forms are due upon arrival, at check-in.

Final Payment:

  • Final payments* will be calculated by the number of confirmed spots registered minus the deposits received.
  • Your final balance and due date will be communicated by the Registrar
    • *Final payments are NON-REFUNDABLE.


  • The MidWinter Advance makes commitments to our hosting facility based on your committed number.
    Please notify the Registrar of any changes to your group's registration as soon as possible!
    • Additions to your final count can usually be accommodated, but are handled on a first come, first served basis.
    • Subtractions to your final count may forfeit any deposits already made.


  • Check-In begins at 7:00pm on the Friday of your scheduled weekend.
  • Your final payment and ALL SIGNED Registration forms are due at this time.
  • Failure to provide a legally signed 2025 Registration form will result in the registrant being turned away.

Payment Details:

  • Credit card payments are accepted, but are subject to a processing fee.
    • Please indicate this payment type on the Pre-Registration form.
  • Payment must be made for the entire group; not individual registrants.
  • If paying by check, ONE check should be written for your group; do not mail individual checks from registrants.
    • Please make your check out to: MidWinter Advance
  • Our Registrar will contact you regarding your balance, due date, and payment selection.

Dismissal for Incident:

  • All participants are required to follow the conduct guidelines of the MidWinter Advance and hosting facility.
  • All financial burdens of a participant dismissed from the weekend rest solely upon his/her group. No refunds will be given in such circumstances.

Liability Insurance:

  • Every group is required to provide proof of liability insurance sufficient to cover any injuries incurred by its participants.
  • The MidWinter Advance is not financially responsible for any physical injuries received while attending the weekend.